My Thoughts: Fleetio

First of all, what is Fleetio ? Fleetio is a web based vehicle maintenance system aimed primarily at companies that manage fleets of vehicles, which is where it got its name… strange about that. This is not to say that it is not useful for us “regular” people who have multiple vehicles, or even one vehicle, it really does handle them all, but it does shine and is primarily designed for those with the large fleets. That’s enough of that, on with my thoughts.

Now why would I be interested in this solution, well apart from being a sole trader, so tracking my vehicles expenses is to say the least very important to me so I can claim the maximum amount back from the tax office, I also have multiple personal vehicles, including motorcycles, work vehicles and a convertible all that need to have maintenance and other expenses tracked to ensure its all kept up to scratch, and having complete logs when you go to sell it certainly helps.

I have been using Fleetio  now for several months, well its getting close to 12 I would think and I can honestly say I love it, its not perfect, nor does it do everything I need/want it to do but it is honestly the best solution I have used.

The prices for the service range from free for one user and five vehicles, this is suitable for many Sole Traders and families, up to $149 (USD) a month for 250 vehicles and unlimited users, personally I simply use the free one at this point, although I am considering using the $9.00 in future to add the other vehicles in the family, including several collectors vehicles, a forklift and a boat, this will be a true indication of how well it runs when I do this, but at least all the records are in one place.

Fleetio has many features, many I am simply not going to cover as I have not used them, and if you want to know more about them I suggest you head over to the website ( ) and check them out. The features I currently use are; Service Logs, Service Reminders, Fuel Logs, Renewal Reminders and Documents. As I said however there are many other features including reports that can be useful but you really need to check them out for yourself as I don’t use them, but for the features I do use, here is a rundown

  •  Service Logs: As the name suggests, this is where you log the work you have done to your vehicle, be it an addition such as driving lights, or maintenance such as the regular oil change, it records what was done, who it was done by, the date it was done and what it cost, all the relevant details, but there is one thing that I do wish it had, the ability to attach one, or preferably multiple files to the service, things such as receipts, quotes, warranties etc. The system handles that under the documents function, which I will get to later in the article, so why not add the ability to link a document, or as I said preferably multiple documents to a service.
  • Service Reminders: Again as the name suggests this allows for the setting of reminders about services, dependent on the way the vehicle is tracked it is done through Running Time, Hours or Date based periods, for example one of my service intervals for one vehicle is 5000KM or every 6 months, what ever is first. In my case this is set up as an “Oil Change” service which to me is a basic service of oil, filter, grease points etc. This feature also allows you to have subscribers that receive emails when something is about to become due (this warning activates at a pre-determined time prior to the event happening, in the case of the service I have set this to 500KM/2 Weeks) it also emails you until you have completed it, if its overdue.
  • Fuel Logs: Basically the same as service logs, tracks (depending on settings I am using metric) Fuel input, tripmeter reading, cost and cost per unit, with this data it can calculate fuel economy and show you on graphs what is happening, a very useful feature, but it could be made better as I will discuss further on in the article
  • Renewal Reminders: Well what can I say, its a reminder, it reminds you of something, in my case I have commonly set (in addition to service reminders above, these are a different item all together) Registration and Insurance, it also handle inspection and emissions test reminders.
  • Documents: This function allows you to upload documents, any type of documents you need, nothing special, useful but not as useful as being able to attach them to a service or fuel entry, that’s not to say I don’t need to add “normal” documents such as manuals to the information, but I also need the ability to link a document, or as I have previously said, multiple documents to a service and fuel entry, service in particular, but fuel entry would also be useful

Now as I said above,  I am not saying Fleetio is perfect, but it is the best that I have used so far, and I have used quite a few programs for this kind of thing. Firstly if I were over there I would add an API and application interface, now this does not sound like much but there are several benefits and things that could be done with this that can not be done with a website only product, the first is cashing of data, now whilst I am not the same as everyone and I realise and accept this, in my situation even though I predominantly work in IT, I am not always connected to the internet, allowing me to store data locally especially the fuel log would allow me to enter data on the spot, then when the device gets an internet connection and can establish a link back to the Fleetio site it can upload the newly added or changed data.

Secondly and this is the other major change/addition I would make to the service is that of a trip log, this would simply be starting KM/Miles (automatically filled in from current trip reading/end of last trip reading) and ending KM/Miles. This would allow me to keep a log for tax purposes as well as anything else that I might require it for, this kind of data is better cashed in an application and uploaded when available than having to have an internet connection all the time, having said that, even adding this to the web interface would be a good start. To further expand on this if they wanted, they could offer GPS logging of trips, these files could then be automatically uploaded to the website when a connection was available, and be overlayed on a Google (or other) map, and the GPS file available for download if required. To add further function to the trip log, a simple “Toll Cost” field could be added so that the cost of toll road(s) could be recorded for each trip as well

Over the period I have been using Fleetio, I have made several suggestions, some have been acted on, some not. However each and every time I have gone out of my way to help them, (for me this is a big thing as I do not waste time on things that are not useful to my family, friends or myself as it serves no purpose) I have got a response saying they will look into it, they will add it or they do not plan to add it at this stage etc. even getting this response as a NON paying service user means I have no hesitation recommending them to others.

I urge people to check it out, its one useful site I just had to share


Today’s Rant

Just going through some paperwork here, as you do, and currently I am digitising all mine so there is another thing and I realise, half the paperwork I have is magazine articles or alike. Now there are many services these days offering digital magazine subscriptions such as those offered by Zinio and HP’s MagCloud  to allow organisations, be it small enthusiast clubs such as the SubCommittee or large publishing houses to provide digital subscriptions to their magazines, and that’s not to mention the countless others such as Backyard Aquaponics and TaskForce 72 that send their magazines out via email or other means as a PDF file. On top of this yet others have made part, or all of their back editions available such as has been done with Earth Garden, but they do not offer their new magazines as a digital subscription

Now here is what gets me, I am all for paying for things I consume, after all it is only fair and it is only through making something commercially viable can we hope to keep these publications (or anything else for that matter) going. What gets me is the resistance and/or reluctance of some groups, and publishers to use these digital subscription services. In some respects I can understand it, its so remarkably different to anything else in the past, the only thing that is even remotely comparable (IMHO) to the current “Online/Digital Revolution” is the invention of the printing press, and whilst a remarkable achievement in itself it pales in comparison to the new online content delivery paradigm, to do be fair it would have to be frightening to the bean counters and senior management at the publishers, BUT, and yes that is a BIG BUT  it does not win any friends or loyalty from me for not publishing digitally, in fact if anything it reduces the likelihood that I am going get the magazine.

Now don’t get me wrong Zinio is not perfect, especially when they print out huge bloody watermarks over a page I want to print, especially when it makes it bloody hard to read words that have major relevance to the article, well that and the fact of the limited download, but still I simply print the pages I want to PDF, that allows me to keep the most important pages available. Even with all its shortcomings I still prefer the Zinio format over the printed medium, and I prefer the PDF most of all, small file size and I can print it out as many times as I need (I often print out a page put it on my desk and use it, once its done I will toss it, knowing that if I need it I can print it again) and I can move it to any device I want, I can back it up and it will work normally, no issues.

Long live the PDF Magazine distribution

Bolt Faces

Cannot recall where I found this but I thought it was useful so I kept it:

Short actions with a bolt face .Dia of .384 +/-: 17 Rem, 204 Ruger. 222 Rimingtion, and 223 Rem, 300 Blackout, 300 Whisper.

Short actions with a bolt face .Dia of .470 +/-: 225 Winchester, 22/250 Remingtion, 6mm Norma BR, 243 Win, 250 Savage, 260 Rem, 6.5/284 Norma, 7/08 Rem, 284 win, 300 Savage, 308 Winchester, 338 Federal, 35 Rem, and the 358 Winchester.

Short actions with a bolt face .Dia of .540+/-: 223 WSSM, 243 WSSM, 25 WSSM, 7mm Rem saum, 7mm WSM, 300 Rem saum, 300 WSM, 325 WSM, and the 350 Rem Mag.

Long actions with a bolt face .DIA of .470 +/-: 220 Swift, 6mm Rem, 240 Weatherby Mag, 257 Roberts, 25-06 Rem, 6.5×55 Swedish, 270 Win, 7×57 Mauser, 7×64 Brenneke, 280 Rem, 30/06 Springfield, 8mm Mauser, 338/06 A Square, and the 35 Whelen.

Long actions with a bolt face .Dia of .540 +/-: 257 Weatherby, 264 Win Mag, 270 weatherby Mag, 7mm Rem Mag, 7mm Weatherby Mag, 7 STW, 7mm Rem Ultra Mag, 300 H & H, 300 Win Mag, 300 Weatherby Mag, 300 RUM, 303 Brit, 8mm Rem Mag, 338 Win Mag, 340 Weatherby Mag, 338 RUM, 375 H & H, 375 Weatherby, 375 RUM, 416 Rem Mag, 458 Win Mag, and the 458 Lott.

Long actions with a bolt face .Dia of .585 +/-: 30/378 Weatherby, 338 Lapua, 338/378 Weatherby, 378 Weatherby mag, 416 Rigby, 416 Weatherby Mag, 460 Weatherby Mag, and the 470 Nitro Express.

Hyper-V High Ping Latency

Had an interesting issue today, an insanely slow, brand new server….. or so I thought. First a bit of background on the client, they are fairly large, with over 400 client access devices to maintain, not including server, network equipment etc. to support this the client has 3 servers, one purchased a year and the oldest one thrown out, keeping all devices in warranty and with modern powerful equipment to keep things running, in addition to this there are two other servers that are replaced every three years, these are treated differently as these are speciality servers, and only do one task.

So, building a new server for a client, in this case a Dell R520 with Server 2008R2 running as a Hypervisor, nothing special in that, I do this exceedingly regularly so it has become more of a routine build for me. What got me with this one though was during testing I was getting insanely high ping latency, not only to the virtual machines from the network and vice versa, but also from the hypervisor to the machines and vice versa. Pings to other virtual machines on others server, on different LAN segments were all responding normally in <1MS

My first thought was there was something wrong with the virtual machines and that I had butchered something in the migration, but as they worked on other hypervisors without delays, that knocked that one on the head. Then I thought network location issue, but that does not make any sense due the fact that pinging from a hypervisor to guest does not go across a physical network, so it has to be the brand new server.

Ok, so what’s new about this server, well its got newer Processors, greater memory, faster HDD’s with larger capacity’s, basically it was more a case of what wasn’t different to the last server. Not going to go through the whole process of troubleshooting, but basically it was to do with the NIC’s, fine now what about them is it. After trial and error, and of course every techs most important tool, Google I came across the issue what is it…


THE ISSUE IS VMQ or Virtual Machine Queuing inside the Broadcom NIC drivers as shown below, disable this and the issue clears instantly

Advanced NIC Properties showing Virtual Machine Queue option
Advanced NIC Properties showing Virtual Machine Queue option


Pings and other indicators are now back down to <1ms which is what I expected to see in the first place.

Hardware effected by this was as follows

Server 2008R2 Enterprise
Broadcom Quad Port NIC
Broadcom Driver dated 4th of September 2012, as downloaded from the DELL site on the 31st of January 2013

Going to put this on my to check list in future


UPDATE 11th February 2013:

Dennis over at Flexecom has found the same thing in this posting ( ), posted on the 10th of December, wish I had found it before so I did not have to troubleshoot this myself, none the less he has more information on how VMQ’s are MEANT to work, interestingly although it is a different manufacturer, the NIC is the same, as is the driver version although the reported release date of the driver is different, so currently the problem seems to exist with BROADCOM NIC’s and specifically using driver revision Perhaps we could get Broadcom to turn this off by default, then if desired the server admin could turn it on.


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